Define Scope 

Define Scope is the process of developing a detailed description of the project and its deliverables based on the approved project charter and collected requirements.

It transforms high-level ideas into a structured, detailed scope statement.

The main purpose is to:

• Establish clear boundaries of the project

• Avoid scope creep

• Provide a baseline for planning, execution, and control

• Align stakeholder expectations

Key Inputs

a) Project Charter

• High-level scope

• Objectives and success criteria

b) Project Management Plan

• Scope management plan

• Requirements management plan

c) Project Documents

• Requirements documentation

• Assumptions log

• Stakeholder register

d) Enterprise Environmental Factors (EEF)

• Organizational culture

• Market conditions

e) Organizational Process Assets (OPA)

• Templates

• Historical project data
  
  

 Tools & Techniques

• Expert Judgment

• Data Analysis

• Voting

• Multicriteria decision analysis

• Facilitation

• Conflict management

• Product analysis 

  1. Product breakdown structure  (PBS)

  2. Systems analysis 

  3. Value engineering 

Key Output

Project Scope Statement (Core Output)

This is the most important deliverable of this process.

It includes:

1. Product Scope Description

• Features and functions

• Characteristics of the final deliverable

2. Project Deliverables

• Tangible outputs (reports, systems, facilities, etc.)

3. Acceptance Criteria

• Conditions required for deliverable approval

4. Project Exclusions

• What is explicitly NOT included

5. Constraints

• Budget, schedule, resources

6. Assumptions

• Factors considered true for planning